Books demo tour · Part 3 of 6
Everything the books need, arriving on its own.
Bank and card feeds stream transactions into the book as they clear. Receipts, bills, and statements - emailed, uploaded, or dropped in Drive - land in a document inbox where the OCR engine reads them, scans included, so every document becomes matchable evidence instead of a flat picture.
Illustrative client book: Hudson & Vale CPAs, LLP keeping the books of Harborlight Community Health Center, Inc. - a fictional nonprofit community health center. Fictional firm, client, and data.
Bank feeds
Connected accounts, streaming in
| Account | Feed | New | Last sync |
|---|---|---|---|
| First Harbor Checking - Operating | ● Connected | 27 transactions | 8 minutes ago |
| First Harbor Savings - Reserve | ● Connected | 2 transactions | 8 minutes ago |
| Harbor Business Card ····4417 | ● Connected | 12 transactions | 9 minutes ago |
books_bank_sync_feed_connection · the bot can pull a fresh sync before it starts categorizing.
No feed for an account? Hand your AI the bank statements instead - it reads the PDF, reconstructs the transactions, and proposes them into the book the same way, statement page cited as evidence.
Document inbox
Receipts become evidence, not attachments
The inbox reads every document with the built-in OCR and Google Document AI engine - vendor, date, amount, and line detail extracted - then suggests the transaction it belongs to. Matched documents live in the evidence vault, attached to the entry they support.
| Document | Extracted | Suggested match | Status |
|---|---|---|---|
| staples-receipt-0614.jpg | Staples · $214.67 · 06/14 | Card ····4417 · 06/14 · $214.67 | Indexed · match proposed |
| ConEd-invoice-june.pdf | Con Edison · $1,893.40 · due 07/05 | New bill → Utilities | Bill proposed |
| OMH-grant-award-FY27.pdf | NYS OMH · $180,000 · award letter | Grant record · restricted | For your review |
The bot does the heavy lifting
- Reads scans and photos with OCR + Google Document AI - no retyping.
- Proposes the match, the bill, or the expense - with the source document attached as evidence.
- Runs the whole invoice and bill lifecycle on your instruction: create, edit (amounts lock the moment a payment is applied - the bill.com rule), send with your say-so, mark paid, undo.
- Routes anything unusual (like a restricted grant award) to your review queue instead of guessing.
You stay in control
- You approve matches and bills before they touch the books.
- Evidence completeness shows on the dashboard - you always know what's unsupported.
- Clients can email or upload documents without ever seeing the ledger.
▶ Watch: feeds streaming and the inbox reading receipts
Screens are illustrative: Hudson & Vale CPAs and Harborlight Community Health Center, Inc. are fictional.